Vehicles (Desktop Operations App)


Vehicles can be used to track company and/or driver vehicles or to group drivers together. A vehicle can be associated with multiple drivers, however, a driver can only be associated with only one vehicle at a time. 

Quick Tip

If you do not need to keep track of the vehicle type of your drivers you can use Vehicles as a generic class or type for drivers.

Go to MaintenanceVehicles.

FieldDescription
IDUnique numerical ID. 
Vehicle DescriptionDescription or name of the vehicle
Vehicle ClassClassification of the vehicle.

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How to Add a New Vehicle

  1. Go to Maintenance > Vehicles.
  2. Click the New button in the toolbar.

Alternate steps:

  1. Click the arrow next to the New button, or press the N key.
  2. Click Vehicle.

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How to Edit a Vehicle

  1. Go to Maintenance Vehicles.
  2. Double-click the parcel you would like to edit.

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How to Delete a Vehicle

  1. Go to Maintenance Vehicle.
  2. Double-click the vehicle you would like to delete.
  3. Click the Delete button at the bottom of the form.

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Vehicle Form 

Field NameDescription
Vehicle
IDUnique numerical ID. Once the ID is set when creating a new depot, it cannot be edited.
Class

The classification of the vehicle. The associated icon used for the vehicle on the Dispatch Board. 

  • Bicycle
  • Bobtail
  • Car
  • Motorcycle
  • Pickup
  • Scooter
  • Van
DescriptionThe description of the vehicle that will be displayed on the driver record and Dispatch Board.
VINThe Vehicle Identification Number of the vehicle.
Min WeightThe minimum weight that the vehicle should be assigned to carry. This field is for reference only.
Max WeightThe maximum weight that the vehicle should be assigned to carry. This field is for reference only.
Length

Requires X Dispatch 21.0 or newer.

Length used to calculate the dimensional weight of the vehicle. Entered and edited in the Dimensional Weight Calculator by clicking

Width

Requires X Dispatch 21.0 or newer.

Width used to calculate the dimensional weight of the vehicle. Entered and edited in the Dimensional Weight Calculator by clicking

Height

Requires X Dispatch 21.0 or newer.

Height used to calculate the dimensional weight of the vehicle. Entered and edited in the Dimensional Weight Calculator by clicking

Max Dim Wgt

Requires X Dispatch 21.0 or newer.

Auto populated by clicking

Updating the Length, Width, Height values here will also update the values in the vehicle record. 

The Denominator must be manually entered and varies based on in your dimensions are in inches or centimeters and shipping methods. The standard divisor for inches and pounds is 166 for domestic and 139 for international. The standard divisor for centimeters and kilograms it is 6000 for domestic and 5000 for international. 

Dimensional Weight cannot be more than 32,767.

 

CapacityThe passenger capacity of the vehicle. This field is for reference only. 
ParkingThe parking information for the vehicle. This field is for reference only. 
Relative SpeedThe relative speed of the vehicle. This can be useful if the driver is not sending back GPS Updates which report the current speed of the vehicle and is used when calculating the driver ranking. See Driver Ranking Configuration.
Vehicle Owner

Who owns the vehicle:

  • Company
  • Driver
License
State

License and registration information for the vehicle. 

For X Dispatch 20.0 or newer the Expires date will be used with the Enforce Critical Dates in the Dispatch tab of Global Options.

Plate #
Registration
Expires
Insurance
Company

Insurance information for the vehicle. 

For X Dispatch 20.0 or newer the Expires date will be used with the Enforce Critical Dates in the Dispatch tab of Global Options.

Agent
Phone
Policy
Expires
User Data
User Data 1

Reference fields you can use to store any additional data on the vehicle. 

For X Dispatch 20.0 or newer the User Data fields can be customized in the Dispatch tab of Global Options. See How to Set Up User Data Fields for Vehicle Records.

User Data 2
User Data 3
User Data 4

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