GL Accounts (Classic Operations App)

Owned by Michelle Cabaya (Unlicensed)
May 13, 2022

Operations App is continuously updating and page layouts may differ. See here for other versions.

GL accounts, also referred to as income accounts, are used when exporting/importing into your accounting package. 

GL accounts must match exactly what is in the accounting package.

To manage the GL Accounts, go to Maintenance > GL Accounts.

Field NameDescription
GLAccountIDUnique ID number.
GLCode

The GL Code that matches the Income Account(s) found in your accounting package.

  • QuickBooks: The GL Code must contain the NAME of the corresponding Income Account.
  • Peachtree: The GL Code must contain the NUMBER of the corresponding Income Account.
GLNameA name for the GL Account.
DescriptionA description that describes the GL Account.
ClassOptional. The class that matches the Income Account(s) found in your accounting package.

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How to Add a GL Account

  1. Go to Maintenance > GL Accounts.
  2. Enter a GLAccountID, GLCode, GLName, Description.
  3. Optional. Enter a Description.
  4. Click the save icon  in the toolbar.

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How to Edit a GL Account

The GLCode should not be edited if in use.

  1. Go to Maintenance > GL Accounts.
  2. Click the GL Account you would like to edit.
  3. Click the save icon  in the toolbar.

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How to Delete a GL Account

GL accounts that are currently being used within items, order types, or contracts cannot be deleted.

  1. Go to Maintenance > GL Accounts. 
  2. Click on the box to the left of the GLAccountID you would like to delete.
  3. Click the delete icon  in the toolbar or press the delete button.
  4. Click the save icon  in the toolbar.

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