Deduction Items
This page is for the Operations App. For the Classic Operations App please see Deduction Items (Classic Operations App).
Deduction items are settlement items that are applied to a human resource record.
To get to the Deduction Items section, go to Maintenance > Deduction Items.
Field Name | Description |
|---|---|
Description | The description, or name, of the deduction item. |
ID | A unique numerical ID that is auto-populated. |
GL Code | Optional. GL Account associated with the deduction item. See GL Accounts. |
How to Create a New Deduction Item
Go to Maintenance > Deduction Items.
Click the + button in the top right.
How to Edit a Deduction Item
Go to Maintenance > Deduction Items.
Click the deduction item you would like to edit or click the action menu at the end of the row and select Edit.
Quick Tip: You can open 2 edit forms by selecting the checkboxes of the deduction items and clicking the edit pencil icon in the top right.
How to Delete a Deduction Item
Go to Maintenance > Deduction Items.
Check the checkbox of the deduction item(s) you would like to delete.
Click the delete button in the top right.
Deduction Items in the Operations App
Deduction items can be added, edited, and removed in the Deductions tab of the human resource and agent records.
How to Create a New Deduction
Click Add a Deduction or Add to create a new deduction.
Select the Deduction item.
Choose a Schedule.
Once Per Settlement - This is the default setting and will add the deduction item once to every settlement.
Every Day within Settlement - Will add the deduction item to each day in the settlement period, including weekends. Only the "Amount" Type will be available.
Every Weekday within Settlement - Will add the deduction item to each weekday in the settlement period, excluding weekends. Only the "Amount" Type will be available.
Only Worked Days within Settlement - Will add the deduction item to each day that the driver has work on in the settlement period.
Once a Week Per Settlement - Will add the deduction item one time each week in the settlement period. Only the "Amount" Type will be available.
First Settlement of the Month - Will only add the deduction item to the first settlement of each month. Only the "Amount" Type will be available
Select a Type and enter the Amount.
Amount - Enter a dollar amount in the Amount field.
Percent - Enter the percentage amount in the Amount field. You can also set a Min and Max dollar amount.
Pick a Start Date and EndDate.
Click OK.
Examples
Example of Amount Type
The deduction amount will be $30 on the first settlement of the month,
Example of Percent Type
If the deduction item Type is set to percent, the percentage of the human resources pay in the settlement will be used and you can set a minimum and/or maximum amount.
The deduction amount will be 30% or $5 and no more than $100 for every settlement.
Creating a Payment or Credit Using a Deduction Item
Deduction items can be used to create payments in settlements to pay more, such as for credits or raises, by entering a negative value for the Amount when adding the deduction item to the human resource or agent record.
On the settlement, the negative value is displayed as a payment.